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Microsoft visio 2010 gantt chart tutorial free

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Build timelines in PowerPoint or online. However, since the software is primarily designed for editing copy and lacks a built-in Gantt feature, it may not offer too much flexibility when it comes to more refined customizations or regular updates.

If you need to create impressive Gantt charts and update them frequently for recurring presentations, PowerPoint may prove faster and more efficient. Below, we will demonstrate how to make a Gantt chart both manually in Word and automatically in PowerPoint.. Open a new Word document and set the orientation of the page from Portrait to Landscape to get more space for your Gantt chart.

To do so, go to the Layout tab on the Word ribbon and click on Orientation. Go to the Insert tab and select Chart from the Illustration section. In the All Charts window that pops up, select the Bar category and choose Stacked Bar as the type of graphic to use for your Gantt chart. Once you complete the steps above, Word will generate a standard chart like the one below along with an Excel table where you can replace the placeholder data with your own.

Quick tip: You can change the type, style, and color scheme of your chart from the Design tab highlighted in the image above or by clicking on the small brush symbol on the right side of the graphic. You can also resize the visual by clicking on the chart area and dragging its sizing handles until you reach the desired height and width.

To begin working on your Gantt chart, you first need to outline the main phases or tasks of your project. Once you determine the project tasks , you can then assign a start date, end date and duration number of days in which a task is carried out to each of them:. As you list the task names, the items will be stacked upwards on the graphic, the first task being displayed at the bottom of the graphic and the last one at the top. To properly display the start and end dates of your tasks, you may wish to format columns B and C before entering your data.

To do so, select the two columns, right-click on them, and choose Format Cells from the shortcut menu. In the dialogue box that pops up, pick Date from the Category list, and select the desired date format from the Type menu. We will fix this quickly as soon as we fill out the Duration column. Then, select the cell and drag its fill handle downwards across column D. This will apply the same formula to the rest of the cells under Duration. To do so, select the chart and then:. Click on the Chart Filters button the funnel symbol on the right side of the graphic ;.

Uncheck the box to the left of End Date , under the Series group;. Click on Apply. The remaining bars will represent the tasks of your Gant chart. To do this:. Click on any of the blue bars on your chart to select the whole series. In the mini toolbar that pops up, click on the Fill button, and select No Fill. With your Gantt chart ready, you can now make further customizations to personalize it and make it better fit for presentations.

To make your graphic stand out more, you can apply a variety of styles and effects to it from the Chart Tools Format tab on the Word ribbon. In our example, we chose to add a slight shadow to the plot area using Shape Effects , and we also applied a Quick Style to all the tasks to make them pop out. You can also recolor individual tasks to draw attention to particular phases or activities.

To do so, select the desired task bar you may need to click on it twice , then right-click on it, and then go to Fill in the shortcut menu to change its color. Then, in the Format Axis pane that opens, you need to tick the checkbox in front of Categories in reverse order , under the Axis Options group. You will notice that the first task is now displayed at the top of your Gantt chart and the last one at the bottom, with the date markers also moved from beneath to the top of the graphic.

To bring the task bars closer to the vertical axis of your graphic, double-click on the date series above the bars to open its settings in the Format Axis pane on the right. Here, in the Axis Options group, increase the Minimum number under the header called Bounds to adjust the leftmost boundary of your chart.

In our case, we changed the initial number from In our example, we also decreased the width of our task bars so there would be more space between them on the graphic.

To do the same, select your tasks and then:. Right-click on the selection and choose Format Data Series from the shortcut menu that appears;. On the right, under Series Options , increase the percentage in the box next to Gap Width.

Finally, you may also want to remove the legend generated automatically by Word as it can be a little confusing. In the end, your final Gantt chart can look similar to this:.

Making a Gantt chart in Microsoft Word is possible but customizing and updating it can turn out to be too time-consuming. PowerPoint is a faster and simpler choice if you need to build impressive visuals for recurring communications. Below you will learn how to automatically create a Gantt chart in PowerPoint using a lightweight add-in called Office Timeline.

You will be taken to a gallery with a variety of Gantt chart templates and styles you can choose from. Select the template you want to use for your graphic by double-clicking on it, and then click Use Template in the preview window.

For our example, we will choose a custom Gantt chart template made earlier. Now, in the Data Entry wizard, you can either enter your task descriptions and dates manually or copy-paste them from an existing Excel schedule.

This is where you can also start making a few styling choices, such as changing the shape or color of each task. When ready, click the Create button. Depending on the template used and the styling choices you make, you can get a Gantt chart slide similar to this:.

You can add or edit data at any time, change fonts, colors, shapes, positions or spacing, and include extras such as Time Elapsed , Task Duration or Notes. In our example above, we chose to insert a few milestones too, reposition task titles, and add Percent Complete to make the visual clearer.

This section provides the answers to the most frequently asked questions on making a Gantt chart in MS Word. Developed as a word processing platform, Microsoft Word does not include any pre-designed Gantt chart templates that can be readily updated with your own data.

However, the software does allow you to build a basic Gantt starting from a Stacked Bar Chart that you need to manually format. As our tutorial above has demonstrated in detail, here are the main steps you need to take in order to make a Gantt chart using Microsoft Word:. As an easier and much faster alternative, you can create a Gantt in PowerPoint by copying and pasting your project data from Excel with the help of an intuitive Gantt chart maker add-in called Office Timeline.

Find out how to do so with our short video below:. Large-scale PowerPoint clinical trial roadmap template featuring color-coded elements to highlight the main phases necessary for a drug or procedure to receive FDA approval. Swimlane timeline template that outlines the major components of business continuity management in order to guide professionals in their risk-mitigation efforts. Swimlane diagram example that includes diverse milestones and tasks to mark distinct phases and major events for managing technological updates in your organization.

Color-coded swimlane sample for showcasing the journey of a product with smartly grouped milestones and tasks, which reduces clutter and eliminates overlapping. Simple Gantt chart diagram with well-defined tasks and milestones that help you clearly outline any project schedule.

The Gantt chart template was designed for professionals who need to make important project presentations to clients and execs. Simple yet professionally-designed project template focusing on major milestones and due dates for you to be able to create easy-to-follow, high-level project timelines for proposals, campaigns, status reports and reviews.

A visual template highlighting project key tasks and milestones so that you can present just the right amount of detail to both project and non-project audiences. Login Products Office Timeline Add-in. Download Free Edition. Office Timeline Online. Make Timelines Online. See premium version Free Online timeline maker See tutorials. Showing your project to executives? Free templates Build timelines in PowerPoint or online. Gantt Chart Templates.

Timeline Templates. Align programs and projects on one slide with multi-level Swimlanes. This step-by-step Word Gantt chart tutorial illustrates how to create professional Gantt charts right inside the popular word processor.

Which tutorial would you like to see? Automatically make a Gantt chart in PowerPoint. Manually create a Gantt chart in Word. Does Miscrosoft Word have a Gantt chart template? How do you create a Gantt chart in Word? As our tutorial above has demonstrated in detail, here are the main steps you need to take in order to make a Gantt chart using Microsoft Word: Insert a basic Stacked Bar Chart in your MS Word document. Add your project schedule data to the chart.

Format your graphic into a Gantt chart by making part of your chart bars invisible. Customize your Gantt by recoloring your tasks, adjusting the gap between the chart bars or by reversing their display order.

Play Video. Download Office Timeline Free. See our free Gantt chart template collection. Get template.



48 Visio Gantt Charts ideas | gantt chart, gantt, timeline maker – Which tutorial would you like to see?


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Master Class. Plan Marketing. Marketing Strategy Template. Strategic Roadmap. Strategic Planning. Program Management. Change Management. Business Management. It empowers you to make nitty gritty association graphs, floor plans, and turn outlines as indicated by your business needs. It accompanies inbuilt formats which assist you with essentially making charts of any intricacy like shape-based craftsmanship or complex drawing.

Following are significant record types accessible with Visio programming:. It is utilized for putting away flowcharts and outlining archive records. The record contains shrewd shapes stencils. The record is in double Visio archive design.

It contains web drawing which is made in Microsoft Office Visio. Notes: You expect to have a functioning Visio permit to download Visio. You can likewise enlist with Office and access Microsoft Visio Online.

Presently in this Visio for amateurs instructional exercise, we should find out about significant parts of Microsoft Visio.

Here are fundamental parts of the Visio apparatus:. Stencils contain an assortment of related shapes. For instance, in a work process layout, there is a stencil that contains all the work process object shapes. The Quick Access Toolbar permits you to add frequently utilized orders so you can without much of a stretch access it as the need might have arisen. The Ribbon is a board that contains practical groupings of buttons and drop-down records coordinated by tabs.

These gathering of tabs influence the various functionalities of Visio. The Ribbon is intended to find orders that you want to get done with a job. It incorporates planning pages, embedding objects onto pages, or connecting information with shapes. The File tab gives an incorporated area which is known as the Backstage View.

It permits you to perform different Visio records of the executive’s undertakings like making, shutting, sharing, saving, printing and switching over completely to PDF and messaging. In Visio, the Backstage view is vital. It permits you to see record properties, eliminates individual data, and decreases the document size by dispensing with unused things.

Data – This allows you to eliminate individual data, limit consent, and lessen record size. It additionally assists you in actually looking at similarities with prior forms of Visio.

New – This allows you to make a unique drawing from a clear drawing region or utilize a pre-designed format. Save As – This allows you to re-save a saved drawing as an alternate filename or document type. Choices – This allows you to make sealing and language-related changes. This is a default tab in Visio.

It permits you to change text dimension, variety, set arrangement of text, find any text, fill variety in shape, cut, duplicate, and glue shape as well as text. The supplement tab permits you to embed outlines, chart parts, connections, and text. The planning tab permits you to make changes behind the scenes, page arrangement, borders, various plans, and essential design of your drawings.

Utilizing the information tab, you can connect your data set information to shapes, make information designs, and add level and vertical legend. You can utilize the process tab to import and commodity work process and connection a current subprocess with a shape in a bigger cycle. This tab offers you to add remarks and actually look at the spelling. It permits you to customize your perspective on the drawing screen.

For that, different instruments are given to add rulers, gridlines, guides, and page breaks. Visio likewise gives a zoom button to the amplifying drawing region.


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